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General Data Protection Regulations

15 May 2018

CTSA Privacy Notice

For any staff who work with CTSA, we hold your name and email address which will enable us to contact you.  We will hold this information until you leave your current position.

We will not share your name or email address with anyone else without your consent.  (Subject to the notifications below)

Should you have advised us of any dietary requirements, these will be deleted after each course / training session.

With your permission we may take photographs to use for advertising purposes and on social media.  We hold these photographs for a year and they are stored securely with restricted access.

We do not actively share any images with third parties.

Upon arrival at the venue of your course / training session, you will be asked to sign a disclaimer giving consent for this.

The following statements also apply for the different groups listed:

FACILITATORS

We may request to see your DBS information and record the number and date of clearance.  This will not be shared with a third party.

Upon arrival at the venue of your course / training session, you will be asked to sign a disclaimer giving consent for this.

DELEGATES

For certain training we may ask for your TRN, DOB and job role.  This will be to notify the DfE of your participation so they can track the impact of the training you would be receiving.  You will be told about this again should you be attending one of those courses and asked to sign a disclaimer upon arrival.

SLES INVOLVED IN SCHOOL TO SCHOOL SUPPORT

CTSA hold your DBS number and date of clearance in a central record.  When you are engaged in school to school support work we will share this information with the schools where you will be providing support.  They may still ask you to provide your DBS on arrival also, so please keep it with you.

NQTS

To act as your Appropriate Body, we register you on NQT Manager to facilitate your assessments.  They will require your school’s name, your title, DOB, Teacher Reference Number, Start Date, Contract FTE, Permanent/Temporary Contract, FTE already completed, Absences, Teacher Training Institute, Qualification, QTS Date, Post title, Induction Tutor’s Name, Induction Tutor Email, Induction Coordinator Name and Induction Coordinator Email.  All this information will be collected from your school when they engage CTSA to be your Appropriate Body.

SCHOOLS WHO ENGAGE CTSA AS THEIR APPROPRIATE BODY

To act as your Appropriate Body, we register the school, the Headteacher, the Induction Co-ordinator, the NQT Tutors and the NQTs on NQT Manager to facilitate the NQT assessments.  NQT Manager will require your school’s DfES number, school name, Headteacher’s name and email, the NQTs title, name, DOB, Teacher Reference Number, Start Date, Contract FTE, Permanent/Temporary Contract, FTE already completed, Absences, Teacher Training Institute, Qualification, QTS Date, Post title, Induction Tutor’s Name, Induction Tutor Email, Induction Coordinator Name and Induction Coordinator Email.  All this information will be collected from yourselves when you engage CTSA to be your Appropriate Body.

Facilitators and Delegates will all be issued with a Privacy Notice with this information on it, on commencement of their training.

CTSA Data Protection Lead – Claire McMaster

Chiltern Learning Trust Data Protection Officer – Wendy Wells

 

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